Life Sciences Director Assistant

Reference: 364_26_LS_LSDA Job title: Life Sciences Director Assistant About BSC The Barcelona Supercomputing Center - Centro Nacional de Supercomputación (BSC-CNS) is the leading supercomputing center in Spain. It houses MareNostrum, one of the most powerful supercomputers in Europe, was a founding and hosting member of the former European HPC infrastructure PRACE (Partnership for Advanced Computing in Europe), and is now hosting entity for EuroHPC JU, the Joint Undertaking that leads large-scale investments and HPC provision in Europe. The mission of BSC is to research, develop and manage information technologies in order to facilitate scientific progress. BSC combines HPC service provision and R&D into both computer and computational science (life, earth and engineering sciences) under one roof, and currently has over 1000 staff from 60 countries. Look at the BSC experience: BSC-CNS YouTube Channel Let's stay connected with BSC Folks! We are particularly interested for this role in the strengths and lived experiences of women and underrepresented groups to help us avoid perpetuating biases and oversights in science and IT research. In instances of equal merit, the incorporation of the under-represented sex will be favoured. We promote Equity, Diversity and Inclusion, fostering an environment where each and every one of us is appreciated for who we are, regardless of our differences. If you consider that you do not meet all the requirements, we encourage you to continue applying for the job offer. We value diversity of experiences and skills, and you could bring unique perspectives to our team. Context And Mission The mission of this role is to give direct assistance to the Life Sciences Department Director as Personal Assistant and to help the Director coordinate department-wide actions. The selected candidate will work within the Life Sciences Department and collaborate with the Life Sciences Coordination Unit, which provides support to the scientific teams in the department in technical management, legal, data management, financial and administrative matters, buildign a bridge between researchers and the central administration to ensure an optimal work environment. They will also work in coordination with some central administration units, such as Purchasing, Finance and Travels. The Life Sciences Department (https://www.bsc.es/discover-bsc/organisation/scientific-structure/life-sciences) is composed of 6 research groups 5 technical units and one laboratory, covering the main areas of Computational Biology and bioinformatics, including genome analysis and annotation structural bioinformatics, network biology and text mining. The Department hosts the coordination and technical nodes of the Spanish National Bioinformatics Institute (INB-ISCIII) node of ELIXIR. Overall, the department has as common goal the technical, computational and scientific challenges in the field of Personalized Medicine. Key Duties • Manage the Director's agenda and public profile. • Organize meetings with internal and external stakeholders, request and prepare documentation, ensuring any briefing materials for the Director are received in a timely manner. • Management and coordination of the assigned Director’s travels. Subsequent preparation of the liquidations of payments with the Finance Department • Travel management of researchers directly invited/hosted by the Director. • Organisation of invited seminars (invitations, coordination with Driector's agenda and logistics). • Translation and proofreading of official documentation. • Support in other Department's actions. Requirements • Education University degree level or equivalent professional experience • Essential Knowledge and Professional Experience Knowledge of IT tools: Office Suite, SAP Experience in travel management (reseravtions, communicaiton with travel agencies, etc.) Minimum 3 years in an executive assistant position • Additional Knowledge and Professional Experience Knowledge of academic environment, or previous experience in research institutions • Competences Candidates must be proactive, self-motivated individuals who can understand the Directors priorities in terms of agenda committments Excellent written and verbal communication skills in English and Spanish Ability to take initiative, prioritize tasks and work under set deadlines Capacity to interact and build strong relations with internal and external stakeholders Ability to work both independently and within a team High level of responsibility and discretion Ability to organize and coordinate tasks Conditions • The position will be located at BSC within the Life Sciences Department • We offer a full-time contract (35h/week), a good working environment, a highly stimulating environment with state-of-the-art infrastructure, flexible working hours, extensive training plan, restaurant tickets, private health insurance, support to the relocation procedures • Duration: Open-ended contract due to technical and scientific activities linked to the project and budget duration • Holidays: 22 days of holidays + 6 personal days + 24th and 31st of December per our collective agreement • Salary: we offer a competitive salary commensurate with the qualifications and experience of the candidate and according to the cost of living in Barcelona • Starting date: asap Applications procedure and process All applications must be submitted via the BSC website and contain: • A full CV in English including contact details • A cover/motivation letter with a statement of interest in English, clearly specifying for which specific area and topics the applicant wishes to be considered. Additionally, two references for further contacts must be included. Applications without this document will not be considered. Development of the recruitment process The selection will be carried out through a competitive examination system ("Concurso-Oposición"). The recruitment process consists of two phases: • Curriculum Analysis: Evaluation of previous experience and/or scientific history, degree, training, and other professional information relevant to the position. - 40 points • Interview phase: The highest-rated candidates at the curriculum level will be invited to the interview phase, conducted by the corresponding department and Human Resources. In this phase, technical competencies, knowledge, skills, and professional experience related to the position, as well as the required personal competencies, will be evaluated. - 60 points. A minimum of 30 points out of 60 must be obtained to be eligible for the position. The recruitment panel will be composed of at least three people, ensuring at least 25% representation of women. In accordance with OTM-R principles, a gender-balanced recruitment panel is formed for each vacancy at the beginning of the process. After reviewing the content of the applications, the panel will begin the interviews, with at least one technical and one administrative interview. At a minimum, a personality questionnaire as well as a technical exercise will be conducted during the process. The panel will make a final decision, and all individuals who participated in the interview phase will receive feedback with details on the acceptance or rejection of their profile. At BSC, we seek continuous improvement in our recruitment processes. For any suggestions or comments/complaints about our recruitment processes, please contact recruitment [at] bsc [dot] es. For more information, please follow this link. Deadline The vacancy will remain open until a suitable candidate has been hired. Applications will be regularly reviewed and potential candidates will be contacted. OTM-R principles for selection processes BSC-CNS is committed to the principles of the Code of Conduct for the Recruitment of Researchers of the European Commission and the Open, Transparent and Merit-based Recruitment principles (OTM-R). This is applied for any potential candidate in all our processes, for example by creating gender-balanced recruitment panels and recognizing career breaks etc. BSC-CNS is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other basis protected by applicable state or local law. For more information follow this link