Institute Administrator

Join the Victor Phillip Dahdaleh Heart & Lung Research Institute (VPD-HLRI), part of the University of Cambridge, and play a key role in supporting the day-to-day operation of a large and busy research environment. With around 450 staff, modern laboratory space, a Clinical Research Facility, and a wide range of meeting and event spaces, the Institute is an active, complex and collaborative place to work. As Institute Administrator, you will sit at the centre of the Institute's administrative and operational activity. Working across facilities, front of house and administrative services, you will help ensure that systems, information and processes run smoothly and efficiently. This is a varied and hands-on role where you will balance coordination, problem-solving and service delivery. The role involves leading the management and development of digital administrative systems across the Institute. You will take ownership of cloud-based record keeping, ensuring documents, compliance records and operational information are stored, organised and maintained effectively. You will also identify opportunities to improve how systems are used, developing practical solutions that enhance efficiency, accessibility and consistency. Alongside this you will line manage the reception team. You will ensure a consistent, professional and welcoming service, while coordinating cover, supporting team development and responding to day-to-day issues that arise. You will also support a wide range of operational processes, including maintaining compliance and governance documentation and ensuring information flows effectively across the Institute. The role requires someone who can bring structure to complex activity, linking together different operational areas and ensuring that processes are clear, reliable and well-managed. We are looking for someone who is organised, proactive and confident working with digital systems. You will be comfortable managing structured information, maintaining accurate records, and using cloud-based tools to support day-to-day operations. You will also need to manage competing priorities, use your initiative, and take a practical approach to resolving issues and improving processes. Experience of supervising or managing staff is required, along with a strong administrative background. You should be confident using standard IT systems such as Outlook, Word and Excel, and eager to further develop digital ways of working across the Institute. You will be joining a supportive team within a world-leading research institute, with opportunities to develop your skills and contribute to a collaborative environment supporting important research. Please note we will be reviewing applications on a regular basis. We reserve the right to close the position early once the available position is filled. We welcome applications from individuals who wish to be considered for part-time working or other flexible working arrangements. Informal enquiries are welcome and can be directed to Sarah Chantler, Institute Coordinator, at sc282@cam.ac.uk. Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online. Please ensure that you outline how you match the criteria for the post and why you are applying for this role on the online application form. Please include details of your referees, including email address and phone number, one of which must be your most recent line manager. Closing Date:9th September 2026 Interview Date :17th September 2026 Please quote reference RC50852 on your application and in any correspondence about this vacancy. The University actively supports equality, diversity and inclusion and encourages applications from all sections of society. The University has a responsibility to ensure that all employees are eligible to live and work in the UK.