Executive Administrative Assistant

Company Description We Are Bosch. At Bosch, we shape the future by inventing high-quality technologies and services that spark enthusiasm and enrich people’s lives. Our areas of activity are every bit as diverse as our outstanding Bosch teams around the world. Their creativity is the key to innovation through connected living, mobility, or industry. Let’s grow together, enjoy more, and inspire each other. Work #LikeABosch • Reinvent yourself: At Bosch, you will evolve. • Discover new directions: At Bosch, you will find your place. • Balance your life: At Bosch, your job matches your lifestyle. • Celebrate success: At Bosch, we celebrate you. • Be yourself: At Bosch, we value values. • Shape tomorrow: At Bosch, you change lives. Do you want beneficial technologies being shaped by your ideas? Whether in the areas of mobility solutions, consumer goods, industrial technology, or energy and building technology - with us you will have the chance to improve the quality of life across the globe. Our strategic objective is to create connected solutions, improving the quality of life worldwide. Let’s grow together, enjoy more, and inspire each other. Work #LikeABosch. Bosch Global Software Technologies Private Limited (BGSW) is a 100% owned subsidiary of Robert Bosch GmbH. We are one of the world’s leading global suppliers of technology and services, offering end-to-end Engineering, IT, and Business Solutions. With a global footprint and presence in US, Europe, Japan, China, and the Asia Pacific region, we are at the forefront of designing, developing, and executing IoT ecosystems through our all-encompassing capability within the 3 aspects of IoT – Sensors, Software, and Services. We have always focused on improving the quality of the life of people, providing newer revenue-generating opportunities, and improving operational efficiencies for enterprises through an array of solutions. With our unique ability to offer end-to-end solutions that connect Sensors, Software, and Services, we enable businesses to move from the traditional to digital, or improve businesses by introducing a digital element in their products and processes. Job Description Bosch Global Software Technologies Private Limited (BGSW) is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide dedicated support to the Vice President while overseeing the day-to-day administrative operations at the BOSCH Farmington Hills office. This role requires exceptional organizational skills, sound judgment, discretion in handling confidential information, and the ability to manage multiple priorities in a dynamic engineering and customer-focused environment. The successful candidate will serve as a trusted partner to the VP, enabling efficient execution of leadership priorities while ensuring smooth office operations. Key Responsibilities Executive Support • Manage the Vice President's calendar, appointments, and meeting schedules. • Coordinate domestic and international travel arrangements, including itineraries, accommodations, visas (when required), and expense reporting. • Prepare meeting agendas, presentations, reports, and executive correspondence. • Screen and prioritize meeting requests and coordinate with internal and external stakeholders. • Support leadership meetings by preparing materials, taking meeting minutes, and tracking action items. • Handle confidential information with the highest level of professionalism and discretion. Office Operations • Oversee the day-to-day administrative operations of the Farmington Hills office. • Coordinate facility-related activities, office maintenance, vendor services, and office supplies. • Serve as the primary administrative point of contact for office operations. Customer & Leadership Coordination • Coordinate customer visits, executive briefings, workshops, and leadership reviews. • Manage visitor logistics, meeting room scheduling, catering, and event coordination. • Ensure a professional experience for customers, partners, and senior leadership visitors. Engineering & Business Support • Support engineering leadership with administrative coordination for customer programs and strategic initiatives. • Coordinate onboarding logistics for employees, contractors, and visiting associates. • Assist with purchase requisitions, invoice processing, vendor coordination, and budget tracking. • Maintain administrative records and documentation. Global Coordination • Schedule meetings across North America, Europe, India, and Mexico while accommodating multiple time zones. • Coordinate logistics for global leadership visits, engineering workshops, and cross-functional meetings. • Support communications between global teams and business units. Employee Engagement • Organize leadership town halls, employee engagement activities, team events, and recognition programs. • Support internal communications and leadership announcements. Qualifications • Bachelor’s degree or equivalent combination of education and experience. • 5–8 years of experience providing executive-level support to senior leaders, including Directors, Vice Presidents, or higher. • Prior experience in an engineering, automotive, technology, or consulting environment is preferred. • Excellent written and verbal communication skills. • Strong organizational, planning, and time-management abilities. • Ability to work independently with minimal supervision. • High degree of professionalism, confidentiality, and executive presence. Technical Skills • Microsoft Office (Outlook, Word, Excel, PowerPoint) • Microsoft Teams and SharePoint • SAP or similar ERP systems (preferred) • Travel and expense management tools • Strong presentation and document preparation skills Key Competencies • Executive-level professionalism • Excellent communication and interpersonal skills • Strong organizational and multitasking abilities • High attention to detail • Customer-focused mindset • Ability to anticipate needs and take initiative • Confidentiality and sound judgment • Ability to thrive in a fast-paced, global environment Preferred Experience • Supporting a Vice President or senior executive. • Coordinating customer visits and executive meetings. • Working with global teams across multiple regions. • Experience in engineering services, software, automotive, or digital transformation organizations. Additional Information Indefinite U.S. work authorized individuals only. Future sponsorship for work authorization unavailable. In addition to your base salary, Bosch offers a comprehensive benefits package that includes health, dental, and vision plans; health savings accounts (HSA); flexible spending accounts; 401(K) retirement plans with an employer match; wellness programs; life insurance; short- and long-term disability insurance; paid time off; parental leave, adoption assistance; and reimbursement of education expenses. Learn more about our full benefits offerings by visiting: www.myboschbenefits.com. Pay ranges included in the postings generally reflect base salary; certain positions may include bonus, commission, or additional benefits. Equal Opportunity Employer, including disability / veterans  *Bosch adheres to Federal, State, and Local laws regarding drug-testing. Employment is contingent upon the successful completion of a drug screen and background check. Candidates who have been offered the position must pass both screenings before their start date. BOSCH is a proud supporter of STEM (Science, Technology, Engineering & Mathematics) Initiatives • FIRST Robotics (For Inspiration and Recognition of Science and Technology) • AWIM (A World In Motion) #LI- AZ1