Student Recruitment Coordinator Senior

Job Profile: Outreach/Recruitment Coordinator 2 Job Family: Student Recruitment and Admission Time Type: Full time Max Pay – Depends on experience: $55,000.00 USD Annual Apply before 11:59 PM Arizona time the day before the posted End Date. Minimum Qualifications: Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved. Job Profile Summary: Monitors outreach/recruitment plans based on enrollment goals, organizes events, develops partnerships with external community-based organizations and represents the institution to prospective students. Job Description: Under general supervision, develops and coordinates undergraduate student recruitment functions for the Herberger Institute for Design and the Arts (HIDA), including recruitment campaigns, events, admissions support, and community partnerships, ensuring that program goals and objectives are accomplished in accordance with Institute priorities. The primary focus of this position is student recruitment at Fusion on First (Fashion and Popular Music) and the ASU Media and Immersive eXperience (MIX) Center, including tours, group visits, and campus visit programming. The coordinator also provides backup coverage for Tempe campus recruitment programs, remote support for California recruitment initiatives, and targeted support for online program recruitment and outreach. This is an on-campus position. Position Salary Range: • $51,500 - $55,000 annually Essential Duties: • Provides personalized recruitment and enrollment support to prospective students and families throughout the admissions funnel by conducting individual appointments, virtual meetings, phone calls, email outreach, and other communications; responds to inquiries, maintains ongoing engagement, documents interactions, and updates student records within Salesforce and other university systems. • Assists prospective students through the admission and enrollment process, including program-specific requirements such as auditions, interviews, portfolio reviews, orientation, and class enrollment. • Coordinates and implements strategic recruitment and enrollment plans for Herberger Institute undergraduate programs across assigned academic units and locations. • Develops annual work plans and recruitment strategies aligned with departmental goals, enrollment priorities, and available resources. • Represents the Herberger Institute at local and statewide recruitment events, including college fairs, high school visits, classroom presentations, transfer outreach, and community events. • Plans, coordinates, and facilitates recruitment events, workshops, information sessions, campus tours, and group visits at the Downtown Phoenix campus and ASU MIX Center, including scheduling, logistics, communications, and post-event follow-up. • Serves as the primary recruitment representative for assigned Downtown Phoenix academic programs, including leading academic presentations, walk-and-talk tours, and supporting Admission Services campus visit programs. • Evaluates recruitment initiatives, events, and outreach activities; analyzes outcomes and applies findings to improve future recruitment strategies. • Maintains recruitment data, prepares reports, and manages databases, spreadsheets, and CRM records to support enrollment planning and decision making. • Develops and maintains collaborative relationships with Herberger Institute schools, Office of Student Success, ASU Admission Services, Enrollment Services, ASU Online, and other university partners to coordinate recruitment initiatives and support student success. • Coordinates recruitment event staffing, including faculty, staff, and student representatives; assists with training and scheduling student representatives for Downtown Phoenix campus recruitment activities. • Develops and coordinates recruitment communications, marketing materials, digital content, publications, websites, promotional items, and branded merchandise in collaboration with Herberger Institute marketing and communications partners, including overseeing production, ordering, distribution, and inventory management. • Supports daily office operations, including purchasing, reimbursements, inventory management, technology coordination, facilities requests, and maintenance of recruitment spaces and materials. • Provides recruitment support across Herberger Institute campuses and locations, including backup coverage for the Tempe campus and collaboration with California recruitment initiatives, as assigned. • Performs other duties in support of recruitment leadership and departmental operations as assigned. Desired Qualifications: • Knowledge of arts, design, or related creative disciplines in HIDA. • Knowledge of undergraduate recruitment, admissions, and enrollment practices in higher education. • Experience providing customer service or student support. • Strong presentation and public speaking skills for individual and group audiences. • Strong verbal and written communication skills and the ability to build effective working relationships. • Experience planning and coordinating events, programs, or outreach activities. • Experience using Salesforce, Microsoft Office applications, and related recruitment technologies. • Knowledge of marketing, recruitment communications, and digital content development. • Experience using Canva, Adobe Creative Suite, or similar design tools. • Experience with basic budget, purchasing, or business operations processes. Working Environment: • Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%). • Frequent bending, reaching, lifting, pushing, and pulling up to 25 pounds (15%). • Regular activities require the ability to quickly change priorities, which may include and/or are subject to the resolution of conflicts. • Ability to clearly communicate verbally, read, write, see, and hear to perform essential functions. • Professionally represents the department and program; works collaboratively across departments and campuses within the university. • Regular travel between the Mesa, ASU Tempe, and Downtown Phoenix campuses, as well as frequent visits to local high schools and community colleges. • DAYS AND SCHEDULE: Monday through Friday, 8:00 AM to 5:00 PM, with occasional weekend and evening hours. Department Statement: The Herberger Institute comprises six schools: ASU FIDM; the School of Art; The Design School; The Sidney Poitier New American Film School; The GAME School; and the School of Music, Dance and Theatre; as well as the ASU Art Museum and the ASU FIDM Museum. With programs ranked top 20 and more than 135 degree and certificate options in art, architecture, dance, design, fashion, film, gaming, media arts and sciences, music, and more, plus expert faculty, state-of-the-art immersive media facilities, notable performing arts venues, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design and a model of inclusive excellence. In a rapidly changing world, design and the arts aren’t luxuries—they’re essential. At the Herberger Institute, we harness the transformative power of creativity to solve real-world challenges and shape a more compassionate, connected future. Our students work across disciplines—combining science, engineering, design, storytelling and the arts—to create solutions that benefit people and the planet. We’re expanding access, removing barriers and providing the resources students need to thrive, because the talent to shape the future is already here. Together, we’re designing not just new careers, but new systems of care, connection and possibility. https://herbergerinstitute.asu.edu/ Why work at ASU - https://cfo.asu.edu/why-work-asu: Total compensation at ASU is defined as more than the salary paid for the valuable work performed to support the success of our ASU students. It includes: • Salary and wages paid • Comprehensive package of affordable benefit plans and programs • Access to world-class educational opportunities at deeply discounted rates • ASU's total compensation estimator shows the approximate value of your overall compensation ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market. Flexible work options • Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times. • Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required. Driving Requirement: Driving is not required for this position. Location: Campus: Tempe Funding: No Federal Funding Instructions to Apply: Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub. Please use the link below to log in using single sign-on. https://www.myworkday.com/asu/d/inst/1$9925/9925$25230.htmld To be considered, your application must include all of the following attachments: • Cover letter • Resume or CV Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name. Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered. Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date. Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience. Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete. ASU Statement: Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law. Notice of Availability of the ASU Annual Security and Fire Safety Report: In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456. Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources. Employment Verification Statement: ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. Background Check Statement: ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check. Fingerprint Check Statement: This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.