Graduate Assistant – Civic Coordinator

NOTE TO APPLICANT: Some positions require a resume, cover letter and/or other documents to be submitted with your application. Please submit these as one attachment in the My Experience section of the application under the "resume/CV" upload section. Once you submit your application, you will not be able to attach additional documents. Job Posting Title: Graduate Assistant – Civic Coordinator Job Description: Title of Job: Graduate Assistant - Civic Coordinator POSITION SUMMARY: The Office of Civic and Community Engagement is seeking applications for a Graduate Assistant - Civic Coordinator. In this role, you will collaborate with the Assistant Director of Civic and Community Engagement to research, organize, implement, and evaluate our civic learning and engagement programs. This position offers an exceptional opportunity for individuals aspiring to careers focused on fostering student leadership and civic identity through coordinating and executing student civic engagement initiatives, programs, and services. The Graduate Assistant will also contribute to the development and implementation of programs throughout the spring semester and summer break. DUTIES AND RESPONSIBILITIES: Assist the Assistant Director of Civic & Community Engagement in coordinating efforts for the office’s Civic Impact Initiative: ○ Developing and implementing a comprehensive civic engagement strategy to build awareness, mobilize support, and drive action on issues related to social justice and equality through a student-centered and student-led model, including identifying 2-3 priority civic education initiatives per semester, setting goals, and contributing to strategic timelines. ○ Organizing non-partisan events, campaigns, and initiatives to enhance voter education, registration, and turnout among HMC students, including, but not limited to, tabling, workshops, outreach campaigns), and supporting outreach efforts through platforms such as Turbovote and Motivote. ○ Planning, executing, and evaluating educational and celebratory events, including voter outreach and registration drives, educational workshops, transportation assistance for voting, and special events in observance of National Voter Registration Day, Election Day, Voter Education Week, and other national Civic Holidays. ○ Advocating for the use of voter awareness and registration platforms; and facilitating their integration into existing networking platforms, such as TurboVote, Motivote, etc. ○ Developing and maintaining standard operating procedures (SOPs) for civic engagement events and initiatives, including creating planning documents, timelines, and logistical checklists to ensure consistency, continuity, and smooth transitions across student leaders and staff. ○ Providing support to HMC and 5C student organizations and projects focused on civic engagement and learning, such as the Living Learning Community and Every Vote Counts Claremont, as well as identifying additional HMC and 5C student organizations to collaborate with ○ Promoting lectures and events related to civic engagement and democracy within the Claremont Colleges and the local community. Communication and operations: ○ Designing and creating marketing materials for civic engagement initiatives, including flyers, social media graphics, and outreach content, and contributing content to campus communications such as the DSA Digest newsletter to increase visibility and participation. ○ Spearhead efforts to research, evaluate, and improve the efficacy of our work, including designing and implementing surveys, participation tracking systems, and post-event assessments. ○ Complete weekly update reports as guided by the Assistant Director of Civic and Community Engagement. ○ Ensure a smooth transition by completing transition documents for their successor by the end of their term. Additional Responsibilities: ○ Performs other unit or DSA-related duties as assigned, such as proctoring exams for the Office of Accessible Education, tabling for DSA events (Fall Fest, DSA Open House). REQUIRED QUALIFICATIONS Education and Experience: Education: Bachelor’s degree and enrollment in a Master’s degree program in Higher Education Administration, Mathematics, Science, Education, or another related field. Experience: Experience developing and maintaining positive and trusting relationships with members of various community organizations, schools, and outreach programs. Licenses/Certifications: Valid driver's license and a driving record acceptable to the College's automobile insurance carrier. Knowledge, Skills, and Abilities: ● Excellent interpersonal, writing, and verbal communication skills. ● Ability to work effectively with HMC students. ● Ability to work independently and exercise good judgment in decision-making. ● Ability to prioritize multiple duties/tasks and meet deadlines. ● Ability to think strategically, plan effectively, and manage projects/events. ● Personal integrity and demonstrated commitment to high standards and attention to detail. ● Ability to thrive in a collaborative team environment and interact successfully with individuals with varying abilities, backgrounds, interests, and beliefs. ● Ability to work weekends depending on programmatic needs. ● Adept at using software such as Microsoft Office Word, Excel, PowerPoint, Access, and Adobe Acrobat. Preferred Qualifications: ● Experience in an educational environment. ● Experience in managing a student program and working with students. Remote Work Eligibility: All staff positions, regardless of remote work eligibility, require an initial 30-calendar-day on-campus work period. Based on an evaluation by the Area Leadership Group (supervisor, area leader and area Cabinet member) and HR, this position is classified as Category A as defined in the College’s Remote Work Policy, with no ad-hoc remote work flexibility. Your position is essential to on-campus operations and requires you to work exclusively on campus. Additionally, remote work is subject to the College’s remote work policy. The College reserves the right to revoke or modify a remote work arrangement for any staff, at any time and for any reason, as articulated in the College’s remote work policy. Physical Requirements: While performing the duties of this job, the staff member is regularly required to sit, stand, use hands and fingers and talk or hear. The employee is occasionally required to reach with hands and arms. The individual must regularly lift and/or carry up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours: Regular office hours are 8:00 a.m. to 5:00 p.m. However, days and hours may vary due to the needs of the department or the College. A work schedule will be arranged at the start of each term and is expected to be followed for the duration of the term unless modified with prior approval. Classification: This is a non-exempt, part-time, temporary, up to 15 hours per week, non-benefits eligible position. The anticipated duration of this position is July 1, 2026 to May 29, 2027 Salary: The anticipated starting salary is $17.50/hour. Salary will be commensurate with qualifications and experience. Reports To: This position reports to the Assistant Director of Civic and Community Engagement Additional Information: This job description defines the essential job duties of the position. Harvey Mudd College expects that employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act. Regular employment at the College is for no specified period; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employment is at-will and employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law. Harvey Mudd College is an Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law. Please note that in order to be considered an applicant for any staff position at Harvey Mudd College you must apply for each position for which you believe you are qualified.