Exhibitions, Publications, and Special Projects Manager (Internal Employment Opportunity)

Important Notifications: Application Deadline: When applying, please keep in mind this posting will close at 11:59 pm the night before the posted "end date". Applications MUST be submitted prior to this deadline. Current Employees: Do not apply via the OSU Career site. Instead, please login to your regular Workday account and visit the Jobs Hub to apply. Department: - Special Instructions to Applicants: This is an Internal Employment Opportunity. When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. Starting salary will be commensurate with skills, education, and experience. For additional information please contact: Felicia Phillips Felicia.phillips@oregonstate.edu 541-737-3034 Job Summary: This is an Internal Employment Opportunity. The College of Liberal Arts, Patricia Valian Reser Center for the Creative Arts (PRAx), is seeking an Exhibitions, Publications, and Special Projects Manager. This is a full-time (1.00 FTE), 12-month, professional faculty position. The Exhibitions, Publications, and Special Projects Manager coordinates a broad portfolio of PRAx projects related to exhibitions, print publications, merchandise, vendor relationships, and special initiatives. This position serves as a central project coordinator, working with artists, curators, designers, vendors, marketing staff, front of house staff, university partners, and external collaborators to ensure that projects are planned, communicated, budgeted, documented, and completed effectively. The position manages key operational details for PRAx exhibitions and installations, including artwork loan documentation, artist and vendor coordination, implementation timelines, installation and de-installation logistics, exhibition-related events, and budget tracking. The role also coordinates print and publication projects by gathering content, managing editorial and production workflows, working with designers and printers, and supporting donor, sponsor, and public-facing materials. In addition, the position oversees PRAx merchandise presentation and inventory strategy, supports special projects, maintains vendor relationships, and processes related contracts and invoices as assigned. This position requires strong project management, communication, organizational, and problem-solving skills, as well as the ability to manage competing priorities and support high-quality, public-facing work that advances PRAx’s artistic, operational, and university goals. Key Repsonsibilities: • Exhibition Coordination • Print Projects Coordination • Merchandise and Display Management • Special Projects Coordination • Vendor Relationships • Other Duties as Assigned Qualifications: Required Qualifications: • Bachelor’s degree in arts, project management, business administration, marketing, communications, fine arts, or a related field; OR an equivalent combination of education, training, or experience. • Five (5) years of professional experience coordinating complex projects, programs, client services, exhibitions, events, production work, marketing/communications projects, vendor services, or comparable operational work. • Five (5) years of experience in a field that involves printing, design, merchandise, display, or comparable public-facing materials. • Three (3) years of experience serving as a primary project, client, artist, vendor, or partner contact, including clarifying needs, coordinating details, resolving issues, and communicating with internal and external stakeholders. • Demonstrated experience coordinating timelines, budgets or estimates, schedules, documentation, work orders, purchasing or procurement details, and deliverables for projects involving multiple contributors or deadlines. • Demonstrated ability to provide excellent client service, exercise sound judgment, identify needs and constraints, recommend practical solutions, and manage competing priorities with accuracy and attention to detail. • Excellent written and verbal communication skills and proficiency with common office and project coordination tools such as Microsoft Office, Teams, or comparable systems. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Preferred Qualifications: • Experience in a museum, gallery, performing arts center, university arts program, cultural organization, creative services, marketing services, print production, or comparable client-service environment. • Experience in a print shop, design firm/function, or related area. • Experience managing or coordinating varied, complex, and often non-recurring projects from concept through completion, including project intake, estimating, scheduling, vendor coordination, production coordination, delivery, and follow-up. • Experience working with artists, curators, designers, creative directors, faculty, staff, marketing teams, vendors, contractors, or external partners to coordinate creative, exhibition, event, promotional, print, mailing, or production-related projects. • Experience developing budgets, estimates, cost analyses, or project plans and maintaining budget awareness through collaboration with internal teams and external vendors. Experience using project management, production, design, or administrative software such as Basecamp, Avanti, Microsoft Office Suite, Adobe Creative Suite, or comparable tools. • Demonstrated commitment to promoting and enhancing inclusive excellence in work with colleagues, partners, artists, clients, or the public. Working Conditions/Schedule: This position generally works a regular Monday–Friday schedule during standard business hours. Some flexibility is required to support occasional evening, weekend, or off-hour business needs related to exhibitions, installations, de-installations, events, vendor coordination, project deadlines, or other PRAx operational priorities. Salary Range: Anticipated Start Date: 2026-11-16 Anticipated End Date: When applying, please keep in mind this posting will close at 11:59 pm the night before the posted "end date". Applications MUST be submitted prior to this deadline. We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. If this position has “critical or security-sensitive” responsibilities and/or driving duties and you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.