Sr. Staff Specialist - Executive Assistant

About Marvell Marvell’s semiconductor solutions are the essential building blocks of the data infrastructure that connects our world. Across enterprise, cloud and AI, and carrier architectures, our innovative technology is enabling new possibilities. At Marvell, you can affect the arc of individual lives, lift the trajectory of entire industries, and fuel the transformative potential of tomorrow. For those looking to make their mark on purposeful and enduring innovation, above and beyond fleeting trends, Marvell is a place to thrive, learn, and lead. Your Team, Your Impact At Marvell, we believe that infrastructure powers progress. That execution is as essential as innovation. That better collaboration builds better technology. Trusted by the world’s leading technology companies for 25 years, we move, store, process and secure the world’s data with semiconductor solutions designed for our customers’ current needs and future ambitions. We are seeking a highly skilled, proactive, and exceptionally organized Executive Assistant to provide comprehensive administrative support to the office of the President and Chief Operating Officer. This individual will serve as a critical partner to the Senior Executive Assistant supporting the President & COO, collaborate closely with the Vice President of Communications, and function as a skilled administrative floater across the broader executive team as business needs require. The ideal candidate brings a high degree of professionalism, discretion, and the ability to manage multiple concurrent priorities in a dynamic, fast-paced global environment. What You Can Expect Key Responsibilities Senior Executive Assistant Support • Partner closely with and report to the Senior Executive Assistant to the President & COO, providing seamless day-to-day administrative support and ensuring continuity of operations across the executive office. • Proactively assist with calendar and schedule management, coordinating appointments, meetings, and priorities on behalf of the office of the President & COO. • Serve as a knowledgeable backup and resource for the Senior EA, assuming full responsibilities as needed during planned or unplanned absences. • Contribute to the preparation of briefing documents, agendas, talking points, and meeting materials in support of the office of the President & COO. VP of Communications Support • Provide dedicated administrative support to the Vice President of Communications, including calendar management, correspondence, travel coordination, and meeting preparation. • Assist with the coordination of internal and external communications initiatives, events, and executive messaging activities as directed. • Support the preparation and distribution of executive communications, presentations, and stakeholder materials. Administrative Floater Responsibilities • Serve as a skilled administrative resource across the broader executive team, providing coverage and support for other administrative roles within the company as business needs dictate. • Maintain the flexibility and cross-functional knowledge required to step into various administrative capacities with minimal transition time. • Build and maintain strong working relationships across the executive administrative team to enable efficient collaboration and knowledge-sharing. Calendar & Schedule Management • Proactively manage and prioritize complex executive calendars, coordinating appointments, meetings, and travel, ensuring time is allocated effectively and conflicts are resolved in advance. Travel Coordination • Arrange complex domestic and international travel itineraries, ensuring all logistics are handled end-to-end, including flights, accommodations, ground transportation, passports, visas and meeting schedules. Meeting Support if required • Follow up on action items for internal and external meetings involving the office of the President & COO, VP of Communications, and other supported executives. Document Preparation • Draft, edit, and format correspondence, reports, presentations, and other professional documents for the President & COO, VP of Communications, and the broader executive leadership team if needed. Expense Management • Submit expense reports on behalf of supported executives, ensuring all submissions are accurate, timely, and in full compliance with company policies. Confidentiality & Discretion • Handle all sensitive, proprietary, and confidential information with the highest level of professionalism and discretion at all times. Liaison Role • Serve as a secondary point of contact between the office of the President & COO, VP of Communications, and internal teams, clients, and external partners, facilitating smooth communication and collaboration across departments. Executive Admin Team • Work collaboratively and productively as an integral member of the Senior and Executive Administrative staff, fostering a culture of teamwork, responsiveness, and mutual support. General Office Support • Ensure smooth and efficient office operations, including managing office supplies, coordinating new hire equipment needs, and supporting general administrative functions as required. What We're Looking For Minimum Qualifications • Minimum of 7+ years of experience supporting senior executives, preferably in a fast-paced, global corporate or technology-driven environment. • Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), Concur, Zoom, Oracle, Slack. • Exceptional organizational skills with the ability to manage multiple tasks and prioritize effectively across a complex executive office. • Excellent written and verbal communication skills, with a strong attention to detail and executive presence. • Strong problem-solving skills and the ability to work independently as well as part of a collaborative administrative team. • Proven ability to handle highly confidential and sensitive information with the utmost professionalism and discretion. • Global awareness and demonstrated ability to work across time zones in support of a worldwide organization. Preferred Qualifications • Prior experience supporting a President, COO, or C-suite executive in a global technology or semiconductor company. • Experience partnering with Communications, including but not limited to, Marketing, Public Affairs functions, Operations, Information Technology, Sales, Supply Chain Planning, Procurement, including support of executive visibility and messaging activities. • Demonstrated experience functioning as an administrative floater or backup across multiple executive offices. • Advanced knowledge of preparing and refining presentations for C-level executives. • Experience managing executive expense reporting in compliance with corporate policies, travel management and passport/visa execution. • Coordinating logistics and partnering with events for team offsites, all hands, town halls, volunteer and/or team building events. Expected Base Pay Range (USD) 39 - 59, $ per hour. The successful candidate’s starting base pay will be determined based on job-related skills, experience, qualifications, work location and market conditions. The expected base pay range for this role may be modified based on market conditions. Additional Compensation and Benefit Elements Marvell is committed to providing exceptional, comprehensive benefits that support our employees at every stage - from internship to retirement and through life’s most important moments. Our offerings are built around four key pillars: financial well-being, family support, mental and physical health, and recognition. Highlights include an employee stock purchase plan with a 2-year look back, family support programs to help balance work and home life, robust mental health resources to prioritize emotional well-being, and a recognition and service awards to celebrate contributions and milestones. We look forward to sharing more with you during the interview process. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Any applicant who requires a reasonable accommodation during the selection process should contact Marvell HR Helpdesk at TAOps@marvell.com. Interview Integrity To support fair and authentic hiring practices, candidates are not permitted to use AI tools (such as transcription apps, real-time answer generators like ChatGPT or Copilot, or automated note-taking bots) during interviews. These tools must not be used to record, assist with, or enhance responses in any way. Our interviews are designed to evaluate your individual experience, thought process, and communication skills in real time. Use of AI tools without prior instruction from the interviewer will result in disqualification from the hiring process. This position may require access to technology and/or software subject to U.S. export control laws and regulations, including the Export Administration Regulations (EAR). As such, applicants must be eligible to access export-controlled information as defined under applicable law. Marvell may be required to obtain export licensing approval from the U.S. Department of Commerce and/or the U.S. Department of State. Except for U.S. citizens, lawful permanent residents, or protected individuals as defined by 8 U.S.C. 1324b(a)(3), all applicants may be subject to an export license review process prior to employment. #LI-MM1