Education & Training Administrative Support - AI4S

Reference: 363_26_DIR_E&T Job title: Education & Training Administrative Support - AI4S About BSC The Barcelona Supercomputing Center - Centro Nacional de Supercomputación (BSC-CNS) is the leading supercomputing center in Spain. It houses MareNostrum, one of the most powerful supercomputers in Europe, was a founding and hosting member of the former European HPC infrastructure PRACE (Partnership for Advanced Computing in Europe), and is now hosting entity for EuroHPC JU, the Joint Undertaking that leads large-scale investments and HPC provision in Europe. The mission of BSC is to research, develop and manage information technologies in order to facilitate scientific progress. BSC combines HPC service provision and R&D into both computer and computational science (life, earth and engineering sciences) under one roof, and currently has over 1000 staff from 60 countries. Look at the BSC experience: BSC-CNS YouTube Channel Let's stay connected with BSC Folks! We are particularly interested for this role in the strengths and lived experiences of women and underrepresented groups to help us avoid perpetuating biases and oversights in science and IT research. In instances of equal merit, the incorporation of the under-represented sex will be favoured. We promote Equity, Diversity and Inclusion, fostering an environment where each and every one of us is appreciated for who we are, regardless of our differences. If you consider that you do not meet all the requirements, we encourage you to continue applying for the job offer. We value diversity of experiences and skills, and you could bring unique perspectives to our team. Context And Mission We are particularly interested for this role in the strengths and lived experiences of women and underrepresented groups to help us avoid perpetuating biases and oversights in science and IT research. In instances of equal merit, the incorporation of the under-represented sex will be favoured. We promote Equity, Diversity and Inclusion, fostering an environment where each and every one of us is appreciated for who we are, regardless of our differences. If you consider that you do not meet all the requirements, we encourage you to continue applying for the job offer. We value diversity of experiences and skills, and you could bring unique perspectives to our team. The Education and Training Team, housed within the Director’s Department, is responsible of coordinating the training and education activities, conduct educational research and develop opportunities for collaboration with other leading High Performance Computing (HPC) and Supercomputing centers as well as world class universities in the areas of education, training and mobility. The unit contributes to regional projects national awards (Severo Ochoa Centre of Excellence), and European projects (EUMaster4HPC, EuroCC2, CASTIEL2, EVITA). The main responsibility of the position will be to ensure the smooth and effective functioning of the education and training events, and provide administrative support for various international programs and projects in which the department is involved. Key Duties • Collaborate in a dynamic team towards achieving the High Performance Computing education and training goals of multiple local, national and international projects • Prepare and support courses, meetings, training events for different audiences and other activities of Education & Training unit • Contribute constructively with your feedback to streamline, optimise and improve E&T unit policies, procedures and documentation • Manage documents, phone calls and correspondence (reports, e-mail, letters, packages etc.) with students, participants, lecturers and administration • Manage in-house training facilities • Market available training opportunities (web and others), including design improvements to training materials such as flyers, certificates, merchandise and more • Provide administrative support in the preparation of international project proposals related to Education & Training of High Performance Computing knowledge, skills and competences • Provide on-site support for training events, seminars, and activities by coordinating WFH days with the team to ensure full coverage of the department's availability Requirements • Education Bachelor or Certificate of Higher Education (CFGS) within the field of Business Administration or related field • Essential Knowledge and Professional Experience 2 -3 years of experience in administration roles Excellent skills in Microsoft office (Advanced level in Word and Excel) Survey administration and reporting skills • Additional Knowledge and Professional Experience High level of Spanish and English, oral and written. Public System knowledge or previous experience in research centers will be a plus. • Competences Driven to achieve goals of the project/team to a high standard of quality Ability to to complete tasks on schedule Ability to work independently, in a team and in a multicultural environment An organized, methodical person with an interest in administrative and support tasks is required for this position. Planning and organizing (Structured mindset) Conditions • The position will be located at BSC within the Directors Department • We offer a full-time contract (35h/week), a good working environment, a highly stimulating environment with state-of-the-art infrastructure, flexible working hours, extensive training plan, restaurant tickets, private health insurance, support to the relocation procedures • Holidays: 22 days of holidays + 6 personal days + 24th and 31st of December per our collective agreement • Salary: we offer a competitive salary commensurate with the qualifications and experience of the candidate and according to the cost of living in Barcelona • Starting date: asap Applications procedure and process All applications must be made through BSC website and contain: • A full CV in English including contact details • A Cover Letter with a statement of interest in English, including two contacts for further references - Applications without this document will not be consideredIn accordance with the OTM-R principles, a gender-balanced recruitment panel is formed for every vacancy at the beginning of the process. After reviewing the content of the applications, the panel will start the interviews, with at least one technical and one administrative interview. A profile questionnaire as well as a technical exercise may be required during the process.The panel will make a final decision and all candidates who had contacts with them will receive a feedback with details on the acceptance or rejection of their profile.At BSC we are seeking continuous improvement in our recruitment processes, for any suggestions or feedback/complaints about our Recruitment Processes, please contact recruitment [at] bsc [dot] es [dot] For more information follow this link Deadline The vacancy will remain open until a suitable candidate has been hired. Applications will be regularly reviewed and potential candidates will be contacted. OTM-R principles for selection processes BSC-CNS is committed to the principles of the Code of Conduct for the Recruitment of Researchers of the European Commission and the Open, Transparent and Merit-based Recruitment principles (OTM-R). This is applied for any potential candidate in all our processes, for example by creating gender-balanced recruitment panels and recognizing career breaks etc. BSC-CNS is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other basis protected by applicable state or local law. For more information follow this link This position is reserved for candidates who meet the requirements and have the legal status of disabled persons with a degree of disability equal to or greater than 33%. In case there are no applicants with disabilities that meet the requirements, the rest of the candidates without declared disability will be evaluated.