Youth Program Adminstrator

Department: KidSpirit Special Instructions to Applicants: Job Description: Program Accountability and Operations (65%) • Assist with the creation, editing, updating and maintenance of program projects and reports; maintain a variety of schedules. • Attending orientations, meetings, and in-service training. • Completing and submitting appropriate documents as needed (incident/accident reports, monthly timesheets, lesson plans, etc.) • Using information technology to assist with maintaining systems or database security. • Double checking attendance and entering it into the information system, double checking all processes are being done in WRIKE, monitoring emails, radios and answering phones. • Perform data entry functions which may include personal information. • Processing financial transactions (cash, check and credit card payments) and making cash deposits. • Maintain equipment and supplies inventory. • Administer first aid and activate emergency action steps if medical attention is required. May care for sick/injured students including handling medications. • Follow emergency action procedures and documentation tasks (phone, radio, in person). Communication, Paperwork & Record Keeping (5%) • Maintain clear, timely communication with coworkers and supervisors, including responding promptly to emails and phone calls. • Complete necessary paperwork, attendance sheets, and documentation with accuracy and attention to detail. • Collaborate with team members to support smooth program operations. Safety, First Aid & Documentation (10%) • Monitor participant safety at all times and administer first aid when necessary. • Initiate emergency action procedures appropriately and calmly. • Accurately complete incident, accident, and behavioral reports as required. • Use sound judgment to assess situations, respond appropriately, and communicate effectively with supervisors and families. Training, Meetings & Professional Development (10%) • Attend required orientation sessions, program meetings, and in‑service training. • Review and comply with all program policies, procedures, and activity guidelines. • Actively pursue opportunities for career growth and skill development through training and feedback. Equipment & Supplies Management (5%) • Check out, request, and properly use equipment and supplies for activities. • Maintain and organize the equipment area before clocking out each day. • Report equipment needs, safety concerns, and supply issues to supervisors. Program Promotion & Family Engagement (5%) • Communicate effectively with parents regarding participant progress and development. • Promote KidSpirit programs including recreational classes, camps, ACES, and special events. • Serve as a positive ambassador for the program, using strong interpersonal communication skills. Other Duties • Carry out additional responsibilities as requested by supervisors to support program success and team functioning. • May require lifting of 35lbs. Qualifications: Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements • Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study • Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment • Must meet the applicable minimal enrollment standardHigh School student: Regularly enrolled in a high school or participating in a home-schooling programUndergraduate and post-baccalaureate student: 6 credit hours per termUndergraduate international student: 12 credit hours per term*Graduate student officially admitted to Graduate School: 5 credit hours per termGraduate international student officially admitted to Graduate School: 9 credit hours per term* *International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center. Required Qualifications: • Current, valid First Aid certification by the start of programming. • Recognizing and Reporting Child Abuse and Neglect (RRCAN) certification by start of programming. • Introduction to Child Care Health & Safety certification by start of programming. • Fundamentals of Learning. Working Conditions/Schedule: Salary Range: 15.55 - 22.50 Anticipated Start Date: 2026-09-14 Anticipated End Date: